Loans will be accepted only for temporary exhibition, research or duplication. The AAHM will not accept loaned objects, nor loan out objects, for a long term or indefinite period of time such as a "permanent loan." A term longer than one year will not be accepted. The Collections Committee at the end of the initial tenure can consider requests for loan renewals.

Outgoing loans will be approved to non profit educational organizations or individuals for the purpose of exhibition, research, duplication, or teaching, only if both the AAHM and the Borrower agree upon the following
conditions:

1. All Borrowers must file a facilities report stating that the object to
   be borrowed will be stored in accordance to proper museum standards.
   
   
2. Each object shall remain in the condition in which it was lent. The
   object(s) shall not be altered in any way, cleaned, repaired, retouched or unframed, except with the express written authorization of the Museum Director, Interpretive Director, or Preservation Director. To ensure compliance with this request, a condition report is filed by The AAHM prior to loan, and upon return of the object(s) to The AAHM. The Borrower should also file a condition report and signed copies should be sent to The AAHM.
   
   
3. Each object shall be given all due care and protection to ensure it
   against loss, theft, damage, and deterioration. Should loss, theft, damage, or deterioration occur, whether in transit or on the Borrower's premises or in his/her possession, the Borrower must report all loss or damage immediately to the AAHM in detail. The Borrower will be responsible for cost of damages and/or losses.
   
   
4. Each object shall bear a proper descriptive label and a credit line shall
   always be given to the American Airpower Heritage Museum.
   
   
5. Unless prior written agreements are made, the Borrower will be
   responsible for all costs associated with sending and returning the object(s), including but not limited to: packing, shipping, insurance if requested, photography and special crating or shipping requirements. All containers lent by the Museum with the object(s) shall be returned with the object(s). Advance payment may be required.
   
   
6. The Borrower may request in writing to create photographs of the borrowed object(s) at Borrower's expense, but only for purposes of documentation, publicity or reproduction in an exhibition catalogue. Credits for photographs of loaned items should read: American Airpower Heritage Museum, Midland, TX.
   
   
7. Loans may not to be transferred by the Borrower to any other institution or individual.
   
   
8. The Borrower is responsible for returning the loan by the time stated on the loan agreement and agrees to use the loaned item(s) only for stated purposes.

For incoming loans, the Collections Committee shall determine if objects considered for loan to the AAHM are relevant to its scope, purpose and activities. Traveling exhibits are also considered as incoming loans and the same criteria shall apply. Any fees and freight charges must also be considered.

Incoming loans will be approved from organizations or individuals for the purpose of exhibition, research, duplication, teaching, or for review by the Collection Committee as a pending donation, only if the following conditions are agreed upon by both the AAHM and the Lender:

1. Objects accepted for loan must remain in the possession of the AAHM for the duration of the time stated unless prior written agreements have been filed. Exhibition of loaned object(s) is entirely at the discretion of the Museum.
   
   
2. The AAHM will exercise such precautions of safeguarding and preserving the property as is done for the same general kind of objects owned by the AAHM, and shall not otherwise be responsible for said property. Loaned items may be insured, but only at the Lender's request and expense. Object(s) shall not be altered in any way, cleaned, repaired, retouched or unframed without the approval of the Lender.
   
   
3. The AAHM Director, Interpretive Director or Preservation Director shall secure a loan form signed by all responsible parties, and will be cautious about committing the AAHM to large financial or other obligations.
   
   
4. It is the responsibility of the Lender to notify the Museum of any change of address or change in ownership of the loaned property. Lent property will be returned only to the Lender of Record, unless the claimant can provide proof satisfactory to the Museum that he or she has the legal authority for the return of the loan.
   
   
5. When the loaned object is returned to the Lender, the loan record must be completed with the date of return and signed by the Lender and the AAHM Director, Interpretive Director or Preservation Director. This updated loan record becomes a permanent part of the collection records. Additionally, a letter of appreciation to the Lender from the AAHM Director, Interpretive Director or Preservation Director accompanies the returned item and a copy is filed with the updated loan record.
   
   
6. If after reasonable efforts and through no fault of its own, the Museum is unable to contact the Lender of Record following the expiration of the loan, the Museum will have the right to store the loan object(s) in any manner at the Lender's expense. If after three years the loaned object(s) has not been withdrawn by the Lender, and in consideration for its storage and safeguarding during this period, the object(s) shall be deemed as an unrestricted gift to the Museum.